The Best Project Management Software for 2025: Do you have a large upcoming project involving many people and tasks? We've compiled a list of the top project management applications to help you find the right tool to keep your team on track.
Whether you're working on a large or small project, you need a way to ensure everyone is on the same page. Read on to discover the best project management software for 2025.
The Best Project Management Software for 2025
GanttPro
Why We Chose It
GanttPro is one of the best project management tools thanks to its affordable pricing, user-friendly interface, and a good balance of features. We also appreciate that it includes custom fields for tasks, a Kanban board view, critical path functionality, and a history log that allows you to undo multiple tasks.
Who This Tool Is For
GanttPro is one of the best project management applications for beginners. This also makes it an excellent choice for teams, especially small teams, that need to organize work and complete projects without a dedicated project manager on board. However, GanttPro lacks customizable reports and dashboards that larger teams might need.
Pros
Competitive pricing
Well-designed and easy to use
Includes custom fields for tasks, board view, and critical path functionality
History log for undoing
Cons
No customizable reporting tools or dashboards
No invoicing and billing features
Limited integrations
Teamwork
Why We Chose It
Before Teamwork focused on agencies handling client work, it was already a beautifully designed project management platform. If you're new to project planning, you can spend some time using Teamwork and watching some excellent tutorial videos to learn enough to use it effectively.
Who This Tool Is For
If your small business takes on client projects, Teamwork is one of the best project management applications you'll find. It comes with built-in invoicing and billing, making it easy to track project hours and know what needs to be paid.
Pros
Simple and intuitive design
Great customization options
Includes invoicing and billing
Free account available
Cons
No tools for annotating PDF files or images
Why We Chose It
We selected Zoho Projects as one of the best project management applications because it offers excellent value. It's easy to set up and navigate, provides deep configuration options, and includes a work time tracking feature. You can create your own project templates in Zoho Projects, but the app doesn't come with its own template set.
Who This App Is For
Zoho Projects is a low-cost project management app with a range of useful features, making it an attractive option for small and growing businesses. Its tiered pricing also targets budget-conscious organizations and those expecting rapid growth.
Pros
Excellent value
Easy to set up and generally navigate
Multiple communication methods within the app
Deep configuration options
Powerful time tracking tools
Cons
No ready-made templates
Unconventional resource management view
Celoxis
Why We Chose It
Celoxis is reasonably easy to use with a short setup time. Medium and large companies will love it as it includes tools for time tracking, budgeting, and resource management. Celoxis offers two types of plans: a cloud-hosted plan and an on-premise option with custom pricing. You need a minimum of five users for any type of plan.
Who This App Is For
Celoxis is one of the best project management applications for medium and large organizations. This app provides numerous reports and other tools that offer significant value to decision-makers and business owners. For instance, you can use Celoxis not only to work more efficiently by adjusting project schedules but also to forecast revenue.
Pros
Abundant reports and other tools for decision-makers
Excellent value
Easy to use with a short setup time
Includes time tracking, budgeting, and resource management
Cons
No auditing tools
No billing or invoicing features
No free version
ProofHub
Why We Chose It
ProofHub aims for simplicity without sacrificing essential project management features. Its pricing is competitive for small teams. This app is surprisingly easy to use, making it great for teams without dedicated project managers.
Who This App Is For
ProofHub is a project management app for teams that include review stages as part of their workflow. In other words, if your team evaluates or critiques visual materials—whether they are advertising campaigns or mobile app designs—ProofHub has tools that other project management apps lack to assist you in these processes. More specifically, the app has annotation tools you can use to draw on PDF files and images while providing feedback or collaborating with your team.
Pros
Quick and easy setup
Flat-rate pricing that is cost-effective for medium-sized teams
Good balance between features and simplicity
Good tools for discussing visual materials
Cons
Sometimes loads slowly
Lacks budgeting tools
Smartsheet
Why We Chose It
If you're willing to invest some time learning what Smartsheet can do and customizing it to your needs, it's incredibly powerful. It could become your favorite tool not just for project management but also for other collaborative work.
Who This Tool Is For
Smartsheet is a project management app for those who prefer automation. This means you're ready to spend some time setting up commands that Smartsheet will execute automatically for you. For example, you might have an automation that says, “When someone marks a task as blocked, and the task status is 'in progress' or 'under review,' alert the assigned person as the manager for that task.” Most other project management applications do not have built-in automation options.
Pros
Limitless customization and incredibly powerful
Supports automation and inputs from web forms, audits, and approvals
Strong resource management options for business plan users
Cons
Lacks real-time time tracking and billing tools
Pages do not refresh in real-time or save automatically as frequently as we would like
TeamGantt
Why We Chose It
The TeamGantt app features fantastic and easy-to-use interactive Gantt charts. The app has excellent educational content to help you learn anything you might not know.
Who This Tool Is For
The TeamGantt app is designed for beginners, thanks to its ease of use and simplicity. If you have no prior knowledge of Gantt charts, you'll learn them quickly and easily using TeamGantt. This app is favored by small teams that may not have a dedicated project manager. TeamGantt lacks budgeting or invoicing tools, which is another reason it is more suitable for small teams than large ones.
Pros
Intuitive and easy to use
Excellent interactive Gantt charts
Exceptional educational content
Automatic dependency correction feature
Cons
Discussion, notification, and uploaded file features could be improved
No budgeting or invoicing tools
Conclusion
We've discussed the best project management software for 2025 here. Choosing the right project management software can take time, but it's important to consider all aspects before rolling out the tool to your entire team. Project management applications often require a significant setup cost. Even with their ease of learning and the ability to import project data, it still takes time to fine-tune the application for the required tasks and then convince everyone to use it.
It's also crucial to consider the type of work your team does, the number of employees in the organization, and how you manage your business. There are many excellent options available that fit all budgets.
